Your Guide to Automated Freight Bill Verification with SHIPrq
LTL (less-than-truckload) auditing software is a logistics technology that automates the verification, correction, and approval of freight bills to prevent overpayments and recover lost revenue. SHIPrq’s advanced freight auditing solutions compare carrier invoices against negotiated contracts, rate tables, and shipment data to ensure accuracy, eliminating manual review and providing complete visibility across your transportation spend.
What Is the Freight Audit Process?
The freight audit process involves reviewing carrier invoices to ensure that every charge, such as linehaul, fuel surcharge, accessories, weight, and freight class, is billed correctly based on the shipper’s contracted rates. Traditionally, this process required extensive manual comparison of documentation, spreadsheets, and contracts. With SHIPrq’s LTL auditing technology, this process becomes automated, accurate, and streamlined, ensuring shippers never overpay for LTL shipments.
How LTL Auditing Software Works
1. Data Centralization
SHIPrq pulls all carrier invoices, whether received via EDI, email, PDF, or portals, into a single system. This unified view eliminates the challenge of tracking billing data across multiple carriers and formats.
2. Automated Comparison
The software automatically compares invoice details against your contracted rates, shipment records, and expected charges. It checks factors such as:
- Freight class
- Shipment weight and dimensions
- Origin and destination ZIP codes
- Fuel surcharges
- Mileage
- Accessorial and special-handling fees
- Contract-specific rate tables
3. Discrepancy Identification
Any mismatch between the invoice and the contracted amount is flagged. SHIPrq’s system catches:
- Incorrect freight classification
- Unauthorized accessorial charges (e.g., liftgate or residential fees)
- Incorrect mileage or routing calculations
- Weight discrepancies
- Wrong rate application
4. Automated Action & Exceptions Handling
- Accurate invoices that match contracted amounts within acceptable tolerances are automatically approved and sent to payment.
- Exception invoices are flagged for review, allowing your team to investigate or return the invoice to the carrier for correction.This reduces manual workload dramatically while ensuring billing accuracy.
Advantages of Freight Auditing Technology with SHIPrq
- Cost Savings – Billing errors are identified and corrected before payment, recovering dollars that would otherwise be lost to unnecessary charges.
- Increased Efficiency – Automated audits eliminate the need for time-consuming line-by-line manual reviews. This reduces labor costs and enables faster invoice processing.
- Improved Accuracy – Automated checks are more thorough than manual audits, reducing the likelihood of human error and ensuring consistent verification of every shipment.
- Enhanced Visibility & Reporting – SHIPrq centralizes transportation costs, carrier performance data, billing trends, and error patterns in one platform, empowering smarter decision-making.
Why Choose SHIPrq for LTL Freight Auditing?
SHIPrq delivers advanced LTL auditing tools designed for accuracy, speed, and cost savings. With fully automated invoice verification, intelligent exception handling, and powerful transportation analytics, SHIPrq helps shippers:
- Reduce overspending
- Improve financial control
- Streamline workflows
- Gain real-time visibility into freight costs
SHIPrq ensures every LTL invoice is accurate, every shipment is validated, and every dollar is accounted for.